Admissions guide on data protection

1. Data storage

1.1 The University of Westminster is registered under the Data Protection Act 1998 to hold personal data on applicants, current and former students. Data is stored and handled using manual and electronic files and is subject to the Data Protection principles set out in the Data Protection Act 1998.

1.2 Unless otherwise stated, the information given on application, enrolment, and other University forms will be used for the following purposes only:

  • to enable an application to be considered
  • to provide government statistical information through the Higher Education Statistics Agency (HESA)
  • to produce class lists and assessment information for University staff
  • to enable the University to compile statistics, or to assist other organisations or individual research workers to do so, provided that this is in accordance with the Data Protection Act 1998
  • to enable the University to create and maintain student records
  • to provide verification of the award of academic credit and qualifications, and
  • to communicate with the applicant, and current and former students

2. Release of Information

2.1 The University undertakes not to release the information provided by students to any external agency or individual unless:

  • the individual concerned has given their written approval for the information to be released, or
  • the student is suspected of fraud against the University
  • the University is requested to provide information by HM Government Departments, HM Police Force, the Universities and Colleges Admissions Service, Local Education Authorities or other sponsors, where these requests are in compliance with the Data Protection Act 1998
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