The University of Westminster takes its data protection obligations very seriously. Access to any personal information you give us when participating in the Student Pulse survey October 2020 is subject to a staff confidentiality agreement.

Access to your personal information is limited by permissions to only those staff in the Student Survey team who need access to create and disseminate aggregate reports based on your survey feedback. No individuals will be recognisable in any aggregate data that is shared more widely with University and Student Union colleagues.

Your personal data

The Student Pulse survey will gather your responses to survey questions against your name and a unique survey identifier. No ‘special category’ sensitive personal data will be gathered from you as part of the Student Pulse survey.

Use of personal data and legal basis of processing

The information you give the University as a participant in the Student Pulse survey will help us understand your experiences and views during the Semester 1 2020–21 academic year and help us understand what we need to change, to do more of, or adapt quickly, to improve your experiences and studies at the University of Westminster during this very difficult time.

We will create aggregated and anonymous reports for sharing with the Students' Union and University colleagues for only these purposes, where no individual will be recognisable, to help us monitor and improve what you are experiencing and what we can do better to help.

The legal basis for the University to process your personal data in this way is your consent to participate in the survey.

Data Retention

Your personal data given in your responses to the Pulse student survey will only be retained until the end of the academic year 2020–21 and then securely deleted from all systems and storage.

Aggregate anonymous reports, where no individual is recognisable, are likely to be retained for a longer period for business and comparison purposes.

Data transfers and sharing

The University student survey team will not share your personal information with anyone else and as mentioned, will only share aggregate anonymous reports, where no individual can be recognised, with colleagues and the Students' Union.

Your rights

If you have any questions relating to the use of your personal information in the Student Pulse survey October 2020, please contact the student survey team at [email protected].

If you have any questions or concerns about your personal information and your information rights, please see the University’s data protection web pages or contact the Information Compliance Team at [email protected].

You can also contact the Information Commissioner’s Office with any concerns or complaints you may have with the processing of your personal data.

This statement was last reviewed and updated in October 2020.