Confidentiality
The University of Westminster takes its data protection obligations very seriously. All University staff receive compulsory data protection training.
Access to any personal information you give us when participating in any of our Equality, Diversity and Inclusion (EDI) Event Surveys is subject to a staff confidentiality agreement. Access to your personal information is limited by permissions to only those individuals who need access to assess and develop the delivery of our EDI events. See Use of personal data below for more details.
Your personal data
EDI event attendees, event organisers, student ambassadors and helpers will have the opportunity to complete and submit answers to EDI event surveys as part of their participation in EDI events. Your feedback, including, where you consent, information about your gender and ethnicity, will be used by the organisers of events to assess the impact of specific events and help improve future EDI events.
Use of personal data and legal basis of processing
The personal information you give the University as a participant in any of our EDI events will be only used to assess the impact of those events and help manage and deliver future events.
The legal basis for this processing will be your agreement to complete our surveys and where required, regarding special category personal data, your explicit consent to process your data.
Data retention
Your personal data given to the University in our EDI surveys will be held by us for three years and then securely deleted. We may keep aggregated anonymous statistics for a longer period to help monitor and improve our EDI events over time.
Special category data
If at any time you would like to withdraw consent for the EDI events team to hold and process your sensitive personal data relating to EDI event surveys, please contact: [email protected].
* Processing of personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation.
Data transfers and sharing
Your EDI survey personal information will only be shared with the EDI team, EDI Programme Board, Black History Year Steering Group and our funders, the Quintin Hogg Trust.
Your rights
If you have any questions relating to the use of your personal information in EDI event surveys, please contact: [email protected].
If you have any questions or concerns about your personal information and your information rights, please see the University’s data protection web pages or contact the Information Compliance Team: [email protected].
You can also contact the Information Commissioners’ Office in relation to any concerns or issue you may have with the processing of your personal information.
Last reviewed and updated August 2023