Subject Access Request

Your Right of Access to Personal Information

Under Section 7 of the Data Protection Act 1998 individuals have a right of access to their own personal data held by the University. A request for all such information is a Subject Access Request.

Under the Data Protection Act 1998 the individual is entitled to:

  • A description of the data
  • The Recipients of the data
  • Information about any automated decisions that have been made
  • A copy of the data on request
  • All the above within 40 days

Further Information

Information Commissioner's Office

Making a Subject Access Request

To access personal data the Data Subject must complete the Data Protection Subject Access Request Form (PDF).

The requestor must state specifically what information is required. A charge of £10 applies to each request. The Data Subject must provide proof of identity, in the case of a student or staff member they must produce their ID card. The University must provide this information within the specified time limit of 40 days. The Subject Access Request form, including cheque and copy ID, must be sent to the University Information Compliance Team at the address below:

Contact Details

Information Compliance Team
University of Westminster
309 Regent Street
Room 401a
London W1B 2HW

T: +44 (0)20 7911 5000 ext. 65158 or 66288
E: [email protected]

Subject Access Request Procedures

The process of how the University of Westminster handles Data Protection Subject Access Requests can be found in the Subject Access Requests Procedure (PDF).

An overview of the process can be seen in the Subject Access Request process flow chart (PDF).

CCTV Images

The Data Protection Act 1998 also covers images captured by CCTV camera installations. Data Subjects have the right to view images held on the University of Westminster's CCTV systems. However, please be aware that images are only maintained for a maximum time period of 30 days. This is in accordance with recommendations by the Information Commissioner. Access to CCTV images must be organised through the Front of House Manager and the Information Compliance Team. 

Full details can be found in the University of Westminster CCTV Policy.

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