How to book

Confirming your attendance or non-attendance

When you receive your invitation to attend the ceremony, you will need to reply to us – even if you do not wish to attend the ceremony. 

To guarantee your tickets, make sure you reply by the date given in your invitation. You won't be able to book until you receive the invitation

To confirm your attendance or non-attendance, you'll need to:

  • Log in to SRSWeb using your username and password (you may be asked to enter your details twice during the process).
  • Click on the My Graduation Ceremony link in the SRSWeb main menu, then select 'Register for My Graduation Ceremony'. If you do not have this option, please email the Ceremonies Team.

Students at partner colleges

If you are studying at one of our partner colleges, you may not have access to SRSWeb. We will make your booking for you, but you will need to email us at [email protected] and include the following information:

  • name
  • student ID
  • confirmation of attendance
  • number of guest tickets required

We will then confirm your booking and advise you how to pay for any tickets you have requested.

Guest tickets

Graduand tickets are free but you must confirm your attendance by completing the Booking Task in the student portal. You can find details on the How to Book page.

Guest tickets are also purchased through the Booking Task. Guest tickets cost £28 per person and you may purchase as many tickets as you require. 

For ceremonies at St Marylebone Parish church we can only guarantee two in the first instance.

For ceremonies at the Royal Festival Hall we can only guarantee four in the first instance.

Should we not be able to fulfil your request you will be refunded for any unallocated tickets.

Private seating areas (Boxes)

The Royal Festival Hall has a number of private seating areas (boxes' available for up to four guests at a cost of £130 per box.

If you are interested in booking a box, please book your guest tickets as normal, but register your interest in booking a box when asked. Please do not pay for your tickets.

A member of the ceremonies team will email you regarding availability and payment. 

Data Protection 

All graduates attending the ceremony should be aware of the following:

  • Your name (as registered with the University) will be printed in the University's graduation ceremony programme. This is distributed to all those attending the ceremony. Please note that your degree classification will not be printed in this programme unless you are awarded a First Class Honours or a Distinction.
  • Your name will be printed on the University's 'Class of 20XX' T-shirt.

When you complete your booking you will be given the opportunity to inform us if you do not wish for your name to be included. 

If you are unable to attend the ceremony and would like to be included on the ‘Class of T-Shirt’ please email [email protected].

Changes to guest tickets

Should you wish to change the number of guest tickets you require please email [email protected] detailing the changes required. We will amend your booking and advise you if there is anything further you need to do.

Children

We understand that your ceremony is a family celebration and children are welcome to attend. However the ceremonies are formal occasions and therefore may not be appropriate for young children. 

If you do wish to bring children you will need to purchase a ticket for children over two years and they will need to be seated with a guest, we are unable to seat children with graduates. Please note that there are no concessions. Childcare facilities are not available at the venue.

The ceremony is shown on screens in the foyers of the Royal Festival Hall so you can opt to have children attend the day with you but not be seated in the auditorium.

Gown Hire

If you choose to attend your ceremony Academic Dress is compulsory.

You will need to hire your academic dress before your ceremony from Ede & Ravenscroft Ltd. For full details, please take a look at our Graduation Gowns page.