Mitigating circumstances claims

What are Mitigating Circumstances?

Mitigating Circumstances (MCs) are serious unforeseen, unpreventable circumstances that significantly disrupt student performance in assessment.

As a student, you are expected to plan your work so you can meet assessment deadlines at the same time as other obligations you may have both inside and outside the University. The mitigating circumstances process should only be used if you experience significant disruption to your studies due to circumstances that were unforeseen and out of your control. 

There are four absolute conditions for the acceptance of an MC claim, and failure to meet one or more of these will mean your claim is rejected. Your original, independent documentary evidence must demonstrate that the circumstances:

  1. were unforeseen
  2. were out of your control and could not have been prevented
  3. relate directly to the timing of the assessment
  4. meet the relevant specific conditions relating to documentary evidence

What is the 'fit-to-sit' policy?

The University operates a ‘fit to sit’ policy, which means that if you submit a piece of coursework or sit an exam and/or in-class test etc. you have deemed yourself fit to do so. It is your responsibility to determine if you are fit to participate in assessment or if a mitigating circumstances claim should be submitted. You cannot submit a mitigating circumstances claim for poor performance in assessment(s).

The full University regulations governing Mitigating Circumstances are available in Section 11 of the Handbook of Academic Regulations.

Please contact your Faculty Registry Office if you require further advice or guidance.

Submitting a claim for Mitigating Circumstances

Mitigating Circumstances (MC) claims are now submitted on-line via e:Vision. This process replaces the previous paper-based system.

To submit your claim, please log into your e:Vision portal and select Registry Services. You will then need to click Submit Mitigating Circumstances Claim and follow the instructions. You will be able to upload your documentary evidence in support of your MC claim online.

Please note: you may be required to present your evidence to the Registry for authentication if requested by your Faculty Registry to do so.

You will find a link to the MC regulations and FAQ’s at top right corner of each step of the process should you need to refer to them for help.

The deadlines for the submission of MC claims are as follows:

Deadlines for the 2016/17 Academic Year

MC submission deadline (excluding Legal and Practice course LPC)

  • Semester 1 — Friday 20 January 2017 (for all Semester 1 assessments and January scheduled exams)
  • Semester 2 —Tuesday 23 May 2017 (for all Semester 2 assessments and May exams)
  • Semester 9 (referrals/deferrals) — Friday 14 July 2017
  • Semester 3 (Summer School) — Friday 4 August 2017 (for all study abroad summer school modules)

MC Submission Deadline — Postgraduate Final Dissertations / Projects Only:

  • Postgraduate Dissertations/Projects in Semester 1 — Thursday 2 February 2017
  • Postgraduate Dissertations/Projects in Semester 3 — Friday 22 September 2017

MC Submission Deadline — Postgraduate Life Sciences and Biomedical Sciences students — Deferral/Referral Assessments

Postgraduate Life Sciences and Biomedical Sciences students — Deferral/Referral Assessments — Friday 18 August 2017

MC submission Deadline — Legal and Practice Course (LPC) Students Only:

LPC claims should be submitted within three days of the date of assessment as required by the professional body.

If you are a student studying Legal Practice within the Westminster Law School please note there are specific MC regulations that apply to you. Details are provided in the guidance page of the task. 

Research students

Please refer to the Research Degree Handbook – applications should be made only through the Virtual Research Environment (VRE).  If you have any queries, please email [email protected]

Academic regulations

Check the academic regulations for undergraduate and postgraduate courses.

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