What is an appeal?
An ‘Academic Appeal’ is defined as a request for a review of an Assessment Board decision or Mitigating Circumstances Board decision. Assessment Boards make decisions on student progress, assessment, and awards.
You should only submit an appeal if you believe that you have a valid case, based on evidence, that there has been a material irregularity in the assessment process or in the Mitigating Circumstances (MC) process. A material irregularity means the University has not acted in accordance with its own regulations or procedures, or where an error has been made in the processing of a decision.
You may not appeal against the academic judgment of your assessors and therefore may not challenge marks or the final classification awarded by the Assessment Board.
If you think a mark is missing or has been incorrectly recorded on your student record, you'll need to follow our results discrepancies procedure.
If you wish to raise matters relating to course provision or delivery, please follow our complaints guidelines.
Late claims or the re-submission of a rejected mitigating circumstances (MC) claim should be submitted to your registry office using the mitigating circumstances procedure. They will be considered by the next scheduled Mitigating Circumstances Board.
More information on appeals can be found in Section 16 of our academic regulations. You may also find it helpful to review the following case studies:
How do I submit an appeal?
Before you decide whether or not to appeal, it's a good idea to talk to your personal tutor or relevant lecturer. It may be that you have a question which could be answered that way, rather than by making an appeal. You may also find it helpful to take advice from the Students’ Union.
If you decide to appeal, you'll need to complete and submit the Stage 1 Academic Appeals Form to the Academic Standards Manager within 15 working days of the publication of the decision which is being appealed.
Any documentary evidence to support your appeal request must be included with the form at the time of submission.
Where evidence is in a foreign language it is your responsibility to have this independently translated into English before submission.
Please be aware that, while an electronic copy of a piece of evidence is normally sufficient, the University may ask to see the original evidence if there are any queries or concerns. The falsification of evidence will be treated as a very serious matter and, where this is suspected, the student may be referred to the Student Code of Conduct and Student Disciplinary Regulations.
A summary of the appeal process can be viewed on the Academic Appeal Flowchart:
Stage 1 of the appeal procedure is an initial consideration of the appeal request based solely on the form and evidence submitted by the deadline. No-one can appeal on your behalf, only you may prepare and submit your appeal. (An exception may be made in cases where a student is suffering from a mental health condition as defined within the University's relevant Codes).
A member of staff may provide a statement in support of your appeal, but this must be submitted with the appeal if it is to be considered with the other documentation in support of the case.
All appeals must be submitted by post or email to:
Academic Standards Manager
Academic Registrar's Department
University of Westminster
101 New Cavendish Street
London W1W 6XH
T: 0207 911 5000 extension 68520
Your appeal request will be acknowledged normally within 5 working days of its receipt.
Submission deadlines for appeals
All academic appeals must be received within 15 working days of the publication of the decision which is being appealed using the appeal form available from this webpage.
You can only appeal against the final decision of the Assessment Board regarding your results, award or progression. Any results you receive prior to the Final Assessment Board are provisional only and you cannot appeal against them. You may receive provisional results during the year, however, you will need to wait until formal notification from the Assessment Board before considering an appeal.
It is your responsibility to ensure that your appeal is received on time. Late appeals will not be considered unless you can demonstrate good reason and provide evidence as to why the appeal has been submitted late.
I’ve submitted my appeal, what happens next?
The Academic Standards Manager will review your appeal request under Stage 1 of the procedure and determine whether or not there is evidence of permissible grounds. You will be notified of their decision within 20 working days of receipt of the appeal.
Where it is determined that the appeal request shall progress from Stage 1: Initial Consideration to Stage 2: Consideration by the Assessment Board, within 20 working days of receipt of the appeal, the Chair of the Assessment Board or Chair of the Mitigating Circumstances Board will report their findings to the Academic Standards Manager. The Chair shall decide one of the following:
- Uphold the appeal on the basis that a material irregularity has occurred and modify the Board’s original decision as appropriate
- Reject the appeal on the basis that a material irregularity has not occurred and the Board’s original decision will stand
Written confirmation of this Stage 2 decision along with full reasons for that decision will be provided to you within 50 University working days of receipt of the appeal.
When will I hear the outcome of my appeal?
The Academic Standards Manager will write to notify you of whether your appeal request has permissible grounds within 20 working days of receipt of your appeal.
Can I carry on with my studies while my appeal is considered?
The Assessment Board decision about your award or progression stands unless it is changed as a result of an appeal. This means that you are expected to abide by the original decision regarding your results, award or progression unless they are overturned on appeal.
Should I continue to work on coursework/prepare for examination(s) while my appeal is considered?
If the Assessment Board’s decision was that you should retake assessment, you should continue to prepare for any reassessment while your appeal is considered, as the outcome of your appeal may not result in a change to the Assessment Board decision.
If your appeal is seeking an opportunity to be reassessed, you may like to prepare for the possibility that your appeal may result in you being offered an opportunity for reassessment and the outcome may be issued very close to the next assessment opportunity. However, the School cannot consider your preparation as evidence to support your appeal.
Can I submit another appeal if my first appeal is unsuccessful?
Where it is determined that your appeal request does not provide evidence of permissible grounds you may request the Deputy Registrar (Quality and Standards) to review this decision.
This request must be made within 5 working days of the notification letter by submitting a completed Request for Review of Stage 1 Academic Appeal Form.