Acceptance to Study Policy

  1. You will be advised of your acceptance to study on a Study Abroad Programme via email.
  2. Your email will detail the conditions of your acceptance, including how to decline your offer of a place.
  3. Your acceptance will be sent either to you if you have applied directly to us or to the third party through which you have chosen to study at the University through if you have applied via one of our partner organisations.
    For details of the third parties we work with please refer to the partner tables for the programme you have applied for which are detailed on the ‘Apply for the’ programme menus of the Study abroad section of our website. This list is not exhaustive, ie you may be able to apply via a different university, for example, and the list may also be subject to change
  4. Acceptance to a Study Abroad Programme does not mean acceptance onto specific modules or internship (if applicable) but is an acceptance onto the Study Abroad Programme.
  5. The University will offer modules in line with the disclaimer in its module catalogue for the Study Abroad Programme.
  6. For details of the costs associated with the Study Abroad Programme, including what is and what is not covered for tuition and accommodation costs, please visit the costs page for the programme you wish to apply for on our website.
    The costs detailed on this page represent the costs associated with direct entry to the programme. If you apply via a third party the costs associated with the programme will be detailed by the third party.

For details of our withdrawal policy for the study abroad programme (tuition and housing) please review the information below. The withdrawal policy applies to both direct applicants and applicants via third parties. Please note, the third party’s withdrawal policy may differ from the University of Westminster’s study abroad programme withdrawal policy. Students who choose to study at the University via a third party route must ensure that they are aware of the cancellation and withdrawal policies of the third party provider they choose to study at the university through.

Withdrawal Policies: Study Abroad Programmes

Tuition fee withdrawal policy for Study Abroad programmes (excluding Summer Schools/Programmes and EFL+ Study Abroad)

1.1 If you wish to withdraw from the specified Study Abroad Programmes you can do so by the following dates and you will not be charged for your tuition fees:

  • 15 June for Semester 1 (for study starting in September)
  • 31 October for Semester 2 (for study starting in January)

1.2 If you withdraw from the specified study abroad programme after these dates then the following withdrawal policies relating to tuition fees are in place:

1.2.1 If you wish to withdraw after the final withdrawal date but prior to the commencement date of the programme, an administration fee of £500 will be levied; any other tuition fee will be repaid in full if paid in advance.

1.2.2 In all cases, study abroad students are only liable for tuition fees 14 calendar days from the official programme start date which is the advertised date of the university accommodation move-in date (the Cooling-Off period) minus a £500 withdrawal fee.

1.2.3 Once a student has enrolled, provided formal notification of cancellation and withdrawal is submitted to the Education Abroad Team within the Cooling-Off period, there will be no tuition fee liability and any fees paid will be refunded in full, minus a £500 withdrawal fee.

Please note you cannot withdraw from the Internship Programme once you arrive as you will have been issued with a visa to undertake the programme and this will be your condition of entry to the UK.

Withdrawal Policy relating to the tuition fee for EFL+ Study Abroad Programme

1.1 If you wish to withdraw from the EFL+ Study Abroad Programme you can do so by the following date and you will not be charged for your tuition fees:

  • 31 July for Semester 1 (for entry to English as a Foreign Language + Undergraduate Study Abroad Programme for study starting in September)

1.2 If you withdraw from the EFL+ study abroad programme after these dates then the following withdrawal policies relating to tuition fees are in place:

1.2.1 If you wish to withdraw after the 1 August but prior to 15 August you will be liable in full for the EFL portion of the programme fee and an administration fee of £500 will be levied; any other tuition fee will be repaid in full if paid in advance.

1.2.2 If you wish to withdraw during the first two weeks of the programme (14 days from the date of orientation), you will be liable for the full EFL portion of the programme fee and a £500 administration fee will be charged. The remaining tuition fees will be refunded if you have paid in advance.

1.2.3 If you withdraw at a later date in the programme you are liable for the full tuition fee and no refund of tuition fees will be made.

Study Abroad Summer School/Programmes Withdrawal Policy – all fees:

1.1 Applicants have the right to decline their place on the programme by the 15 May without financial penalty.

1.2 You must advise the Education Abroad Team of your intention to withdraw in writing at [email protected].

1.3 If you withdraw after the withdrawal deadline (15 May) but before the start of the summer school which commences on Saturday 15 June 2019, you will be refunded 50% of the tuition fee if you have paid in advance. You will not receive a refund for housing fees or your social programme payment.

1.4 If you withdraw once the summer school has begun on Saturday 15 June 2018, no tuition fees, housing fees or social programme payments can be refunded.

1.5 For the avoidance of doubt, the official start date of the summer school/programme is Saturday 15 June 2019. This is the official start date of the programme whether you join the school/programme in Session 1 or Session 2.

Accommodation Withdrawal and Refund Policy for all study abroad programmes (excluding London International Summer School)

1 If you are due to commence your studies in Semester 1

1.1. If you wish to withdraw from your housing offer you must email [email protected] and the Student Accommodation Office [email protected] 2 weeks/10 working days before the residence move in date is reached and prior to you joining the programme.

If you notify us more than 2 weeks/10 working days before residence is due to begin you will be charged/liable for a £50 administration charge.

1.1.2 If you do not advise us of your intention to withdraw from the university’s accommodation more than 2 weeks/10 working days before the residence move in date for semester 1 you are liable for the full rental fee until a replacement resident can be found.

If it is not possible for the University to rent the room to another resident then you are not entitled to any refund of your accommodation fees. You will be liable for full payment of all accommodation fees.

1.1.3 Finding of a new resident remains the sole responsibility of the University. Residents are not permitted to find a replacement resident.

1.1.4 This policy applies to all circumstances relating to withdrawal from the programme, including any decision to shorten your length of study from, for example, a year to a semester programme.

1.2 If you are due to commence your studies in Semester 2

1.2.1 If you wish to withdraw from your housing offer before residence begins and prior to you joining the programme in Semester 2 you must email [email protected] and the Student Accommodation Office [email protected] by 1 December.

If you notify us before of by 1 December you will be charged/liable for a £50 administration charge.

1.2.2 If you do not advise us of your intention to withdraw from the university’s accommodation by 1 December you are liable for the full rental fee until a replacement resident can be found.

If it is not possible for the University to rent the room to another resident then you are not entitled to any refund of your accommodation fees. You will be liable for full payment of all accommodation fees.

1.2.3 Finding of a new resident remains the sole responsibility of the University. Residents are not permitted to find a replacement resident.

1.2.4 This policy applies to all circumstances relating to withdrawal from the programme, including any decision to shorten your length of study from, for example, a year to a semester programme.

Study Abroad terms and conditions