The Scholarships Office at the University of Westminster requires that, with some exceptions, scholarship students should participate in volunteering activities to assist the University or the local community. 

Depending on the type of scholarship, scholarship students complete from 10 to 40 scholarship voluntary hours per year. In addition to helping you meet your Scholarship’s volunteering requirements, volunteering is also a great way for giving something back to the community, making friends or gaining some valuable work experience.

Your scholarship volunteering commitment now operates in conjunction with the Student Volunteering Service at the University of Westminster. 

Finding volunteering opportunities

You are responsible for seeking out your own voluntary opportunities. The Scholarships office will inform scholarship students of any opportunities that arise within the university or the local community. However, we cannot provide enough volunteering opportunities to enable every scholarship student to fulfil their voluntary hours. Scholarship students must be proactive about finding your own opportunities for volunteering, either within your department or academic school or with a charity or organisation outside the university. 

To get started, join our mailing list by emailing [email protected], you will then receive weekly updates on the latest range of volunteering opportunities.

You can also search through the hundreds of volunteering opportunities on Engage, the One-off Volunteering Opportunities Calendar and the volunteering blog. 

For information or help visit the Student Volunteering Service webpages. 

Authorised voluntary activity

The Scholarships Office must approve all volunteering placements, both internal and external, to ensure that the work is appropriate (ie. charitable, philanthropic or for the benefit of the University). 


In order to gain approval, simply contact us via phone: +44 (0)20 7911 5000 ext 66257, 66258 or 66259, or email: [email protected] with the details of your chosen voluntary organisation, and your role within it, and we will either approve or reject it.

The Scholarships Team have compiled a list of pre-approved charity organisations below, so there is no need to contact us for approval for these activities. Students are welcome and encouraged to seek volunteering outside of this list.

Before seeking approval for your arranged voluntary activities, please make sure that the activity complies with the following requirements:

  • The activity should not be overtly political, eg canvasing for a political party is not appropriate for the purposes of the scholarship.
  • The activity should not be overtly religious, eg teaching religious based classes or evangelising is not appropriate for the purposes of the scholarship.
  • The focus of the activity should be charitable, thus pure unpaid work experience activities are not appropriate, eg accepting unpaid work experience at a corporate law firm is not appropriate for the purposes of the scholarship.
  • Voluntary activity must be carried out within the UK, not internationally.
  • The voluntary activity must not be paid.

Once you find an approved voluntary activity, you are welcome to continue with the charity throughout your degree, alternatively, you are welcome to volunteer with multiple organisations.

Recording and submitting your volunteering hours

All voluntary hours must be recorded to confirm the details of your voluntary activity. Please download and fill out the Scholarship volunteering form below and submit this to the Scholarships office.

How to submit your volunteering form

There are three ways to submit your volunteering form to the Scholarships office:

  • You can attach your completed volunteering form to an email and send it to us at [email protected] 
  • You can upload a soft copy of your signed form through Engage
  • You can bring in your completed volunteering form to the Scholarships Office in person: First Floor, 101 New Cavendish Street, London W1W 6XH. Our office hours are 10am–4.30pm, Monday to Friday.

You can also ask your volunteering supervisor to email us a reference letter – stating the nature of your involvement, start and end date, and the number of hours volunteered, to [email protected].

Submission deadline

You must submit your volunteering hours before the following deadlines:

  • Undergraduate deadline: 1 August
  • Postgraduate deadline (September intake): 1 August
  • Postgraduate deadline (January intake): 1 December

It is your responsibility to keep a copy of each form for your records, and to keep an account of how many hours you complete throughout each academic year.

Going beyond the required hours

If you do more than the assigned hours required, the Scholarships Office will record these hours, but they will only count towards that academic year. Any additional hours completed will not be carried forward to the next academic year.

Claiming recognition for your volunteering

All volunteers, regardless of the number of hours volunteered, may request to receive a Certificate of Achievement for their volunteering.

If you have volunteered for 25 hours or more, you may, in addition to the Certificate, also request that your achievements are recorded on your Higher Education Achievement Record (HEAR). Unfortunately, scholarship voluntary hours are not automatically acknowledged on the HEAR. If you wish to register voluntary hours on the HEAR, you need to email your request to [email protected] to ask about this process. For more information on having your volunteering recognised, please visit the Volunteering pages.

Further support

If you have more detailed questions you may want to view our guidance below or contact the Scholarships Team.

If you need support, come and talk to someone from the Student Volunteering Service by booking an appointment through Engage or by contacting us via the contact details at the bottom of this page.

Half an hour one-to-one sessions are available on Tuesdays mornings between 10 to 11.30am and on Wednesday afternoons between 2 and 3.30pm. Be sure to make an appointment to avoid disappointment.