Confirming your attendance or non-attendance

When you receive your invitation to attend the ceremony, you will need to reply to us – even if you do not wish to attend the ceremony. 

To guarantee your tickets, make sure you reply by the date given in your invitation. You won't be able to book until you receive the invitation.

To confirm your attendance or non-attendance, you'll need to:

  • Log in to My Student Record using your username and password (you may be asked to enter your details twice during the process).
  • Click on the My Graduation Ceremony link in the main menu, then select 'Register for My Graduation Ceremony'. If you do not have this option, please email the Ceremonies Team at [email protected] .

Graduand and guest tickets are not sent out - you will need to collect your tickets from the venue on the day of the ceremony.

You will have received an e-ticket prior to the ceremony and must bring this with you to collect your tickets.

Students at partner colleges

If you are studying at one of our partner colleges, you may not have access to My Student Record. We will make your booking for you, but you will need to email us at [email protected] and include the following information:

  • name
  • student ID
  • confirmation of attendance
  • number of guest tickets required

We will then confirm your booking and advise you how to pay for any tickets you have requested.

Guest tickets

Graduand tickets are free but you must confirm your attendance by completing the Booking Task in the student portal. 

Guest tickets are also purchased through the Booking Task. Guest tickets cost £28 per person and you may purchase as many tickets as you require. There may be a limited number of tickets available on the day, but this is not guaranteed. We strongly recommend that you order all your tickets by completing the online booking process. Any tickets bought on the day can be purchased for cash only and will cost £30. 

For ceremonies at St Marylebone Parish Church we can only guarantee two in the first instance.

For ceremonies at the Royal Festival Hall we can only guarantee four in the first instance.

Should we not be able to fulfil your request you will be refunded for any unallocated tickets.

Should you wish to change the number of guest tickets you require please email [email protected] detailing the changes required. We will amend your booking and advise you if there is anything further you need to do.

Gown hire

You and your fellow graduands will all be required to wear graduation gowns to the ceremonies and we recommend that you order your gown at least three weeks before your ceremony.

Gowns should be ordered from Ede & Ravenscroft and, once ordered, will be available for collection from the ceremony venue.

Visit the Ede & Ravenscroft website.

For more information about collecting your gown, see our Your graduation ceremony page.

There is no dress code for your guests, but as the ceremony is a formal occasion, we'd recommend all guests wear smart dress.

Gown hire costs

The cost of hiring your gown will depend on your level of award, the costs listed below are for guidance only and may vary.

  • Undergraduate - £45.00
  • Postgraduate - £51.00
  • Research - £65.00

You should be aware that if you fail to order your gown by the closing deadline you will need to arrange hire at the venue on the day of your ceremony.  This will cost significantly more and Ede and Ravenscroft cannot guarantee that they will have the correct size and gown for you.

Private seating areas (boxes)

The Royal Festival Hall has a number of private seating areas (boxes) available for up to four guests at a cost of £130 per box.

If you are interested in booking a box, please book your guest tickets as normal, but register your interest in booking a box when asked. Please do not pay for your tickets.

A member of the ceremonies team will email you regarding availability and payment. 

Data Protection 

All graduates attending the ceremony should be aware of the following:

  • Your name (as registered with the University) will be printed in the University's graduation ceremony programme. This is distributed to all those attending the ceremony. Please note that your degree classification will not be printed in this programme unless you are awarded a First Class Honours or a Distinction.
  • Your name will be printed on the University's 'Class of 20XX' T-shirt.

When you complete your booking you will be given the opportunity to inform us if you do not wish for your name to be included. 

If you are unable to attend the ceremony and would like to be included on the ‘Class of T-Shirt’ please email [email protected].

Children

We understand that your ceremony is a family celebration and children are welcome to attend. However, the ceremonies are formal occasions and therefore may not be appropriate for young children. 

If you do wish to bring children you will need to purchase a ticket for children over two years and they will need to be seated with a guest, we are unable to seat children with graduates. Please note that there are no concessions. Childcare facilities are not available at the venue.

The ceremony is shown on screens in the foyers of the Royal Festival Hall so you can opt to have children attend the day with you but not be seated in the auditorium.