The University of Westminster prefers ‘green’ open access, which does not require a payment to a publisher, but is often subject to an embargo period before the article can be made publicly viewable. This is usually between 0 and 24 months.
In some cases, however, researchers may wish to make their work available through the ‘gold’ open access route, which may involve the payment of an Article Processing Charge (APC), allowing the article to be made publicly viewable immediately. Please see details of the Article Processing Charges (APC) application fund, including how to apply.
Open access without additional payment upon submission options
As our institution has a Springer Compact agreement, you may publish your article open access – at no charge to yourself – in more than 1,850 of Springer's journals. You do not need to apply through the University. Once your article is accepted, Springer will send you a link to the MyPublication form. There you will be asked to state your affiliation. You will also need to agree to the open access terms. You are advised to use your institutional email address instead of your private email address, to enable Springer to better identify you as eligible under the agreement.
Authors affiliated with the University of Westminster may now publish primary research and review articles in any of Wiley’s fully gold Open Access or Wiley’s hybrid, OnlineOpen journals at no further charge to the author. This may help increase the reach of your research and apply with the requirements of some funders.
To be eligible:
- Your manuscript must have been accepted on or after 2 March 2020
- You must be the corresponding author who is affiliated with the University of Westminster at the point of acceptance
- You must publish open access (in a fully gold OA journal or a hybrid journal that offers OnlineOpen). To check the open access availability for a specific journal, use the Author Compliance Tool
Please see Wiley’s Open access agreement for Jisc institutions, for more information.
Externally Funded Research
Some funding bodies will support their grant holders to deliver on open access policies by paying APCs. Where possible you should include anticipated open access charges in your grant application. Where an APC is paid, most funding bodies will expect the article to be made available under a specific Creative Commons licence, and failure to follow this requirement will result in the output being considered as non-compliant. Please email [email protected] if you have a query about the choice of Creative Commons licence required by your funding body.
If you have received funding, you should acknowledge the funder in any publications that arise from it. Details on a standardised way of doing this are available from the Researcher Information Network. You should also add funder details to the record in the VRE.
It is always good practice to plan publications in the course of a grant, when costs may be covered, and it protects the researcher's time to write before returning to usual duties, when time may be more limited.
Below is a list of some Research Funders' Open Access Policies.
If your funder is not listed here, or you require further information, you may wish to check with them directly or refer to the Sherpa Juliet aggregate list of funder policies.
- AHRC (Arts & Humanities Research Council)
- ESRC (Economic & Social Research Council)
- EPSRC (Engineering and Physical Sciences Research Council)
- UKRI (UK Research and Innovation)
- MRC (Medical Research Council)
- BBSRC (Biotechnology and Biological Sciences Research Council)
- STFC (Science and Technology Facilities Council)
- InnovateUK (previously the Technology Strategy Board)
All peer-reviewed research and review articles published in academic journals or conference proceedings should be made Open Access. The Research Councils' preference is for immediate unrestricted open access ('Gold'), however, they support a mixed approach to Open Access, and the decision on which route to follow remains at the discretion of the researchers and their research organisations.
The RCUK Policy on Open Access will continue to apply to Research Council-supported research until the outcome of the UKRI review of open access is known.
The University does not receive a block grant from UKRI to cover APC charges. You must apply to the University's central APC Fund if you require funding for gold open access.
This policy applies to the publication of peer-reviewed research articles (including review articles not commissioned by publishers) and conference proceedings that acknowledge funding from the UK's Research Councils. Where publishers offer a Gold Route, but the researcher chooses green, papers should be published in a journal with a maximum embargo of six months for STEM funded disciplines, or 12 months in the arts, humanities and social sciences funded research.
Research papers in biomedicine should be published with an embargo of no longer than six months, as has been the MRC's mandated policy since 2006.
Find out more about UKRI's open access policy
Wellcome Trust prefers Publisher Open Access Options (gold) over archiving the author manuscript (green).
From 1 January 2021 the Wellcome Trust open access policy is changing. Read the explainer about what will be different and why, and the frequently asked questions for more information about the changes. Until then, researchers must continue to comply with their current policy.
Costs of open access publication may be reimbursed by this funder.
The Wellcome Trust:
- expect authors of research papers, monographs and book chapters to maximise the opportunities to make their results available for free
- require electronic copies of any research papers that have been accepted for publication in a peer-reviewed journal, and are supported in whole or in part by Wellcome Trust funding, to be made available through PubMed Central (PMC) and Europe PMC as soon as possible and in any event within six months of the journal publisher's official date of final publication (similarly, monographs and book chapters must be made available through PMC Bookshelf and Europe PMC with a maximum embargo of six months)
- expect Wellcome-funded researchers to select publishing routes that ensure the work is available immediately on publication in its final published form, wherever such options exist for their publisher of choice and are compliant with our policy
- will provide grant holders with additional funding to cover open access charges, where appropriate, in order to meet our requirements
- encourage – and where it pays an open access fee, require – authors and publishers to licence research papers using the Creative Commons Attribution licence (CC-BY) so they may be freely copied and re-used (for example, for text- and data-mining purposes or creating a translation), provided that such uses are fully attributed (CC-BY is also the preferred licence for monographs and book chapters)
- affirm the principle that it is the intrinsic merit of the work, and not the title of the journal or the publisher with which an author's work is published, that should be considered in making funding decisions
Find out more about Wellcome Trust's open access policy
British Academy (BA)
The British Academy does not have an Open Access policy, and grants cannot be used to pay publication charges.
Grants cannot be used to pay publication charges.
The British Academy position is covered in the FAQ of individual funding schemes:
Q. When I apply for funding through any of the awards offered by the British Academy, can I include in the application the cost of APCs (Article Processing Charges) to enable any articles that may arise from the research to be published in learned journals that offer a ‘Gold’ open access option?
A. No. Currently the Academy’s position is that costs of publication are not eligible costs.
Q. Does the Academy require the outputs of the research it funds to be made available in any open access format?
A. No, this is not currently a stipulation of any Academy award.
Find out more about BA's open access policy
European Commission (EC)
Deposit in a repository the final accepted manuscript (or published version if permitted) at the latest upon publication; deposit even if using the ‘gold’ (OA publishing) route.
Open access costs should be paid from your grant. Research the options for open access publishing when preparing dissemination plan, and budget for potential publishing charges in your grant application (some good publication budget advice on OpenAire). Be realistic. Don’t underestimate the number of articles or costs.
See EC Open Access FAQs for how to prepare for the open access requirement in the proposal submission stage.
- European Research Council policy (ERC, FP7 & H2020) requires open access for peer-reviewed articles, within 6 months of publication (12 months for Humanities & Social Science).
- H2020 (Horizon 2020) also requires it for all other peer-reviewed publications e.g. conference proceedings, monographs & book chapters.
- Processing charges for publishing in open access (the so-called article processing charges, or APCs) are eligible costs in Horizon 2020 for the duration of the EU-funded project's Action (Article 6.2.D.3 Model Grant Agreement). Such costs are eligible for reimbursement during the duration of the project as part of the overall project budget.
- Check the useful table on the ERC’s Open Access page for the formal obligations for your grant type and date. In summary:
- FP7 – SC 39.2: deposit and make best efforts for Open Access. (FP7 was the European Union's Research and Innovation funding programme for 2007-2013).
- H2020 – Article 29.2: deposit and must ensure Open Access. (Horizon 2020 is the current programme).
Find out more about the EC's open access policy
Leverhulme Trust encourages Open Access Publishing. However, the Trust Board has resolved to make no stipulations regarding mandatory archiving or open access publication for Leverhulme grant holders. Costs for open access publication are considered a permissible expense if incurred during the life of the grant.
The cost of open access publishing is a permissible cost and should be included either within the 25% associated costs allowable on Research Project Grants and Research Programme Grants or within the research expenses category for fellowships. However, open access charges should only be incurred during the period of a Leverhulme award (rather than being built into a budget but with anticipated expenditure after the research and award have concluded). If these costs are not incurred during the life of the grant, the funds cannot be switched to any other budget heading and must be returned to the Trust.
Please see the frequently asked questions for more information.
It is always good practice to plan publications in the course of a grant, when costs may be covered, and it protects the researchers’ time to write before returning to usual duties, when time may be more limited.
Find out more about Leverhulme's open access policy (FAQ No.8)
No policy for open access archiving or publishing.