Open Access FAQS

Yes, find out more about WestminsterResearch. WestminsterResearch is an example of Green Open Access, an Institutional Repository, which archives accepted publications where publisher policy allows.

It is University of Westminster policy that members of staff should deposit the final author-formatted version of all articles and conference papers. The metadata of non-textual material, including the outputs of practice-based material, should be added, including attachments where possible.

Open Access to publications arising from research grants is mandated by most funders, eg Wellcome Trust,  UKRI, and the European Commission under the Seventh Framework Programme (FP7) and Horizon 2020.

To be eligible for submission to REF2021, authors’ final peer-reviewed manuscripts of journal articles and conference papers must have been deposited in an institutional or subject repository on acceptance for publication from 1 April 2016, see the UKRI, Research England website for more details.

Future funding streams and conditions of awards will be assessed by compliance levels, so researchers are strongly urged to publish in compliance.

Gold Access describes publication in peer reviewed journals, which may require payment of an Article Processing Charge (APC), and which permits immediate, free online access to the full content of an article.

Green Access describes the process of depositing (also known as self archiving), cost free, a copy of an article in either the accepted or published format into an institutional or subject repository.

If you are a member of academic staff or doctoral researcher, you should add details to your researcher profile in the Virtual Research Environment (VRE)

Visit your funder's website. The Sherpa-Juliet database provides a summary of current funders' policies, plus links to their Open Access policies. Details of UK Research Council and Wellcome Trust Open Access policies are available.

The standards of peer review and editorial submission for Open Access are exactly the same as those required of conventional subscription- based material. WestminsterResearch only includes either final author versions, or 'as published' versions of journal articles. This should allay any concerns that may arise over making pre-peer-reviewed journal papers available online.

WestminsterResearch is included in national and global registries including the Registry of Open Access Repositories (ROAR) and the Directory of Open Access Repositories (OpenDOAR). WestminsterResearch publications also feed into University of Westminster authors’ publicly visible ‘Staff Profile’ web pages.

Publications you have produced in an academic capacity should be included in WestminsterResearch. You must comply with any restrictions on use agreed with your publisher when signing a contract for publication. A useful website to find a summary of permissions that are normally given as part of each publisher's copyright transfer agreement is SHERPA/RoMEO. New publications should be added as soon as they are accepted for publication. Outputs can be defined as ‘in press’ or ‘online first’ and updated once publication occurs.

You may have heard that you are not allowed to make articles you have written freely available online in this way. However, the majority of publishers will allow the author to deposit the final peer-reviewed Accepted Author Manuscript (AAM), or post-print. Publishers usually describe these AAM’s as the final draft author manuscript, as accepted for publication, including modifications based on referees’ suggestions, before it has undergone copy-editing and proof correction.

RoMEO contains the policies of many publishers, some of whom may stipulate an embargo period following publication, indicating how much time must elapse before the paper is made freely available. If you have never assigned any of your rights under copyright or license to a third party, you are free to add this information to WestminsterResearch.

VERSIONS TOOLKIT
A Versions Toolkit has been developed as a practical guide to help authors when taking decisions about disseminating research on the Web. Download the toolkit.

An APC is a fee paid to the publisher of a journal to make an article free at point of access. This is Gold Open Access. While open access principles promote free availability of research and scholarly output, research papers are not free to publish. The cost of publication is moved from the reader (via subscriptions and paywalls) to the creator (via the APC).  In practice APCs are often paid by the employer, or funding body.

Yes.  The University has a limited central fund to pay Article Processing charges (APCs).  Funds are targeted primarily to RCUK/UKRI Council grant holders but other applicants will also be considered subject to availability of funding. All research active staff are entitled to apply. As these funds are limited, applications must be made via your College Research Director. Please use this Open Access form (login required) to do so. Applications will be considered based on criteria laid out in the application form.

The career position of applicants is among the criteria used to decide on APC funding applications.

Payment of all APCs will be managed by the Libraries and Archive Service.

Yes - the policy applies to students’ peer reviewed journal articles or conference publications resulting from research at least partially funded by RCUK.

No - but you can check journal and publishers’ policy on Open Access via the RoMEO database set up by SHERPA. SHERPA’s Funders’ & Authors’ Compliance Tool (SHERPA FACT) is also available to help researchers check if the journals in which they wish to publish their results comply with their funder's requirements for Open Access to research.

You have to deposit the final author formatted version which has been accepted and peer reviewed, not earlier revisions.

Creative Commons is a non profit organisation that enables the sharing and use of creativity and knowledge through free legal tools. Their free copyright licenses provide a simple and standardised way to give the public permission to share and use an author’s creative work  on conditions set by the author.

From 1 April 2013, Research Councils UK and Wellcome Trust ask researchers who produce work as a result of research being funded by them, to publish papers in Open Access journals using a CC-BY license or equivalent. A CC-BY-NC license or equivalent is to be used for papers that are alternatively deposited in an Open Access institutional repository. Under both licenses works can be shared and used as long as the work is attributed. The CC-BY license allows use for commercial purposes, the CC-BY-NC license is limited to non commercial use.

CC-BY and CC-BY-NC require acknowledgement of the author and copyright legislation still applies. Papers which are openly accessible make the risk of unattributed copying or paraphrasing less hazardous than most, being easier to identify and detect from source. The accessibility and metadata tagging function of open access will make it easier to recognise those committing intentional plagiarism and breaching intellectual property rights and/or copyright.