MacBook self-service loan system

Students and staff can borrow a MacBook using our 24/7 Self-Service Loan System. The system can be accessed at:

The system allows you to borrow a MacBook using your University card and a PIN code at any time. Before you can borrow you need to set a Pin code by following the instructions below.  You can borrow the MacBook for 24 hours and then return it using your University card.

If you borrow on a Friday you can return on Monday. You much return the MacBook to the Self Service unit you borrowed from. The system also prints a return receipt should you require it.

Simply select the option you require on the touch screen and then touch your University card at the card reader on the unit and follow the instructions on the touch screen. 

You will need to set up a PIN code (this only needs to be done once) to use the self-service system. Download the setting up a PIN instructions with images (PDF) or you can watch the video on this page. 

Watch our video for instructions on how to set up a PIN code for the Self-service Macbook loan system

Watch our video for instructions on how to use the Self-Service Macbook loan system

How to borrow

  1. Before you can borrow any MacBooks you will need ensure you have set a Pin.
  2. Click on the “Borrow” button on the screen.
  3. Touch your ID card on the card reader below the screen on the centre unit.  
  4. Type in your 4-digit PIN code.
  5. Read and accept the on screen Terms and Conditions.
  6. The screen will highlight a locker name to use and the locker will be surrounded by a flashing white light. The unit with the flashing locker has a card reader. Touch your ID card on this card reader.
  7. Open the locker and unplug the MacBook, remove it from the locker and close the locker door. If the locker light stops flashing you will need to start again.

How to return

  1. Shut down the MacBook from the Apple menu before returning it to the Self-Service unit otherwise your work will remain in the MacBook. 
  2. You must return the MacBook to the Self Service unit you borrowed from.
  3. On the Self-Service screen click on the “Return” button on the screen.
  4. Touch your ID card on the card reader below the screen on the centre unit.
  5. Please enter your 4-digit PIN code.
  6. The screen will highlight a locker name to use and the locker will be surrounded by flashing white light.  Put the MacBook inside the locker with the power input facing you and attach the power cable. Attaching the cable to the MacBook removes the loan from your library account. Close the locker door. 

Important: Please ensure that you attach the power cable. If you do not the MacBook loan is still against your name.

7.The laptop will charge up and will then be available for borrowing.

Printing a Return Receipt for your loan

  1. Click on the “Print Return Receipt” button on the screen.
  2. Touch your ID card on the card reader below the screen on the centre unit.
  3. Please enter your 4-digit PIN code.
  4. A message will display on screen explaining receipt being printed and the paper receipt will print. This receipt will show your last successful return of MacBook.

Using the MacBook

  1. Save work to a USB. If work is saved on the hard drive it will be deleted on Shutdown/Log off.
  2. We do not lend chargers. The MacBook will be at least 80% charged and the battery life is 4 – 6 hours.
  3. MacBooks have Microsoft Office, Adobe CC and Xcode software installed. You will not be able to install any other software.

Printing and renewing

  1. You can print using the Everyone Print service. Find out how to do this from the Library and IT web pages on the University of Westminster student intranet.
  2. You cannot renew a MacBook however you can borrow another as soon as you have returned the current one. Locker lights will be blue if the MacBooks are available for borrowing and red or no light if they are not.

If you need help

Go to your library counter or contact the Service Desk. For Library contact details please visit the Library and IT contact page

Computer lab at Regent Street

Harrow computer rooms

Our Harrow computer rooms are open throughout the day and night.