Records Management
Introduction
Records can be defined as recorded information regardless of format which has been created, received and maintained by the University providing evidence of its business transactions and compliance with legal and regulatory obligations. As a Public Authority the University of Westminster needs to maintain a high standard of record keeping. This is to ensure the University complies with its legal and regulatory obligations and that we respond to Freedom of Information and Data Protection inquiries within the prescribed time deadlines. Effective Records Management also enables the University of Westminster to protect the rights and interests of its employees, students, clients, present and future stakeholders. A robust Records Management process enables the University to manage its information in a structured lifecycle process from its creation, through to its use and finally to its disposal. Records Management advice, assistance and training is available to all University staff.
The Records Manager is responsible for promoting good record keeping across the University this will enable the University to meet Records Management best practice standards in particular International Standard ISO 15489:2001. The Records Manager is also responsible for the review of the University's current record holdings and to offer advice and information on the following issues:
- Designing paper and electronic file plans
- Advise on the retention and confidential destruction of Records
- Introduce storage schemes and systems
- Identify long term archives of the future, amongst the department's paper and electronic files
- New technical developments (image scanning, electronic document management etc).
- Records Keeping and the Law
Links
- Freedom of Information Act 2000
- Data Protection Act 1998
- Environmental Information Regulations 2004
- Records Management Policy
Further Guidance
Contact Details
Malcolm Bacon
Records Manager
University of Westminster
Room UG01
309 Regent Street
London
W1B 2UW
Tel: +44 (0)207 911 5158
Fax: +44 (0)207 911 5070
Email: baconm@westminster.ac.uk