Subject Access Request
Your Right of Access to Personal Information
Under Section 7 of the Data Protection Act 1998 individuals have a right of access to their own personal data held by the University. A request for all such information is a Subject Access Request.
Under the Data Protection Act 1998 the individual is entitled to:
- A description of the data
- The Recipients of the data
- Information about any automated decisions that have been made
- A copy of the data on request
- All the above within 40 days
Further Information
Information Commissioner's Office
Making a Subject Access Request
To access personal data the Data Subject must complete the Data Protection Subject Access Request Form available at the link below:
Data Protection Subject Access Request Form
The requestor must state specifically what information is required. A charge of £10 applies to each request. The Data Subject must provide proof of identity, in the case of a student or staff member they must produce their ID card. The University must provide this information within the specified time limit of 40 days. The Subject Access Request form must be sent to the Finance Department so that payment can be processed. It will then be passed on to the University Records Manager so the request can be logged and tracked. The University Records Manager can be contacted at the address below:
Contact Details
Malcolm Bacon
Records Manager
University of Westminster
1st Floor CH1.18 Cavendish House
101 New Cavendish Street
London W1W 6XH
T: +44 (0)20 7911 5000 ext 5158
m.bacon@westminster.ac.uk
Subject Access Request Procedures
The process of how the University of Westminster handles Data Protection Subject Access Requests can be found at the link below:
Subject Access Requests Procedure
The Subject Access Request process flow chart can be found at the link below:
Subject Access Request process flow chart
CCTV Images
The Data Protection Act 1998 also covers images captured by CCTV camera installations. Data Subjects have the right to view images held on the University of Westminster's CCTV systems. However, please be aware that images are only maintained for a maximum time period of 30 days. This is in accordance with recommendations by the Information Commissioner. Access to CCTV images must be organised through the Campus Estates Manager and the University Records Manager. The University CCTV policy document is available at the link below:
